Outstanding Main & Quick Bids 2019-2020
Main Bids	Not raised	Sherbourne Close	New designated parking	0	Start Date TBC	Further consultation and a decision from highways. Draft plan for next round. . 240 m2 area costed - 11504.38
Main Bids	Not raised	Sherbourne Close	Designated play area with natural play equipment, 2 benches & shrubbery.	0	Start Date TBC	Can't price - need more info. Unable to cost, more info required, what play equip, how many etc
Quick Bids	9784703	Wickhurst Rise	Box of screws PN 884061 x2 £14.40                   Homebase. Patio weeder SKU 392073 x2 £10.00 Jet washer for cleaning patios, pathments and boundary walls Homebase SKU 421900 £379 Total £413.40	1,000.00	Start Date TBC	Jet washer refused by Brett Wells

Outstanding Main Bids 2020-2021								Start Date
West	9960266	Elizabeth Court	Front garden to be raised up tenants could not bend too well when working on weeds.	All minutes have been sent and filed	6,200.00		Operational team to install	December/January
West	9960267	Elizabeth Court	12 new chairs to replace unsteady and unsafe chairs in the communal lounge. Photographs and pictures linked	All minutes have been sent and filed	6,220.62		CEO team to purchase	Unknown, CEO team to contact us ref delivery/ installation when purchased
West	9960268	Hazel Holt	Due to mobility issues the tenants at Hazelholt have asked for new dining furniture, for the communal lounge.The seat height is higher in the proposed specified design,which means the tenants will not have to use multiple cushions to raise the seat and will be able to raise to their feet easier and safer. The seats are also wider alongside the tables, again for ease and suitability. Tenants have asked for 2 x circular tables in oak- code G010SK  , to be placed in front of the kitchen hatch in the communal lounge, 3x square tables in oak code G011SK to replace existing tables and 10 Vienna Dining chairs in plum colour code G999  this range is from berwickcare.co.uk telephone 01743 44 00 11 or sales@berwickcare.co.uk.	All minutes have been sent and filed	2,174.00		CEO team to purchase	Unknown, CEO team to contact us ref delivery/ installation when purchased
West	9960270	Hazel Holt	To continue a new pathway to the back garden, the other side of the patio doors opposite flat 9 , extending it to the side gate near flat 24.  Please use the same materials used in our previous bid for uniformity and safety.	All minutes have been sent and filed	3,778.00		RJ Dance to be instructed, site visit 30/09/20, RJD to recost	If recost ok, November/ December
West	9960273	Ingram Crescent	Fully-accessible (for wheelchairs) raised garden-beds for the Rose Garden community garden project on the Ingram Estate.  The exact location is the south-west side bed and the herb-bed directly in front of this. The community garden renovation project has been running successfully for close to 3 years now, and we have many older/less-able-bodied members of our community who would benefit directly from having fully accessible (waist-high) planting-beds. We currently have an area of timber box-planters, though these are not raised enough for wheelchair users to access, being too low, and which are also very hard to work on for anyone with back problems. The area best suited to a raised-bed is the final un-renovated bed in the garden, and the herb-bed situated in front of this bed would  also fit perfectly with the raised-bed plan, creating two fully accessible planting beds next to each other.  Main Raised bed:   8m x 2m Manufactured from timber side/retaining 'walls' with reinforced fibreglass wheelchair 'inserts' by TERRAform, a French company specialising in accessible planters.  There appears to be no UK company producing similar items.  http://terraform.fr/english-version/  COST of 4xTerraForm inserts, at current prices/valid for 2 months, inc. delivery to site = £3125-60 COST of Timber & sundries for box-construction - approx. £1210-00 (priced using Wickes Green Garden sleepers 100x150mmx1.8m @ £18.00 each x 24, and 48 of same 1.2m length @ £14.00 ea x 48) Raised Herb-bed:  6m x 2m  - A herb bed is already in situ and has herbs growing within, the plan is to remove and save the herb plants, prepare the area with a concrete base suitable for wheelchair access around, replacing the ground-level bed with 3 x 1.8m long 'vegtrug' trough-planters. https://www.quickcrop.co.uk/product/2m-vegtrug-portable-vegetable-planter COST of 3x 1.8m Natural Timber Vegtrugs = £502.50 plus delivery at approx. £10.00 COST of concrete base ... ? Plus COST of compost/top soil to fill each box and trug - approximate cost at time of writing = £500 Plus COST of new plants for main boxes - approx. £150-00	All minutes have been sent and filed	7,582.83		CEO team to purchase, operational team to install	Unknown, CEO team to contact us ref delivery/ installation when purchased
West	9960275	Ingram Crescent	The provision of a cycle rail in Jordan Court’s communal storage area & a cycle shelter in Benson Court. At the rear of the Jordan Court communal storage area, there is a long wall to which a metal rail can be attached. This would allow residents to safely secure their cycles and prevent obstruction occurring near the entrance to the storage area. It was thought it may create a H&S issue, but on inspection a Housing Officer (from Estates Services?) deemed it a safe solution to the cycle storage issue. Jordan Court car park is one of the smallest and busiest on the Ingram Estate and there is no room for a cycle shelter to be installed. Benson Court has no cycle storage facility. The storage sheds are too small to allow the same solution as Jordan Court and the car park too pressured to encroach on any spaces. One of the residents suggested siting a cycle shelter under  the cherry trees adjacent to the access path to the car park which is the prefered option.	All minutes have been sent and filed	5,964.00		Operational team to install	November
West	9960277	Muriel House	Communal kitchen:  The main worktop recently became scorched (we do not know how) so tenants have voted for a new worktop to be put in place.  The kitchen sink unit is collapsing inside and needs to be replaced.  There is a plug socket within this cupboard that we use for the dishwasher that appears to be a H&S issue, so this will need to be re located.	We had Tenant meetings on the 24.04.19 and 17.07.19 to discuss EDB bids and the tenants voted unanimously for new carpet in the lounge for their main bid.. Minutes are on file.		2,500.00	Operational team to install, emailed Craig & Chris to get a price	Unknown, need costs from Craig/ Chris
West	9960279	North Portslade	The idea of this community garden project was to transform an unloved lawn into a space we’d be proud of and that would produce food for the 18 flats within the community, most of which are on very low incomes or no incomes. For the past 2 years and a bit we have been busy transforming the unloved piece of Grass that wraps around both blocks with the goal to improve our appearance produce food for all 18 tenants as well as bringing a social aspect too, getting tenants out in the garden when in the past it didn't happen and it is incredibly important to us that every aspect of the gardens is accessible to residents using frames, walking sticks and wheelchairs. This main bid should complete the infrastructure of our community garden giving us a welcoming curbs appeal and a lovely space for the residents and their children not only get their hands dirty teaching their children how to grow fruit and veg but also a great space to socialise. On this bid we have included a large list of flowers and shrubs so we can plant up fully all the existing flower beds that we created and 2 new 2.5 meter square slightly raised beds for the center of the front lawn.  The list of shrubs and flowers has taken several months to put together as we asked the residents to give us the names of there top 3 favourites. We are also replacing 2 single raised planters with 2 double planters. And with a few of the items that are in this bid we will make netted frames to sit on each planter to keep the birds and bugs out.	. Jim has been contacted - they will have a residents meeting in January and send minutes.	9,040.69		Travis Perkins suppyling, still items outstanding	Chased TP, 25/09/2020, TP struggling to supply
West	9960280	Sanders House	There is an area outside the Sanders House front doors and to the right (as if you are walking round to Knoll House) which faces north which is quite steep and has a tree over hanging it.  Currently, the weeds are about 2 ft high and the area looks unsightly, as it is not regularly maintained by CityParks anymore. The bid suggestion is to turn this area into a low maintenance colourful rockery.  Details as follows: • Employ a professional  gardening contractor to clear the area of weeds and old roots keeping any nice perennial plants / bushes already in situ • Purchase heavy duty/good quality UV resistant permeable landscape fabric to suppress weeds but let water drain through it. The fabric will also help to hold top soil in place. (There is edging around the area to retain soil etc.) • Purchase a selection of large and small rocks to form an interesting rockery bearing in mind it is on a slope so some rocks may need supporting on the slope. Use weed free top soil and small rocks for this to form planting pockets. • Purchase a selection of rockery loving low maintenance colourful plants some of which flower and some evergreen to spread and tumble over the rocks to give all year round interest and colour. (such as Alpines) • Fill gaps with slate chips in a colour to compliment the rocks. By turning this unkempt area into a low maintenance rockery it will improve the entrance to Sanders House for all tenants and their visitors. It will also improve the look of the area for our neighbours in Jordan Court and other people who visit the area.	Tina has sent minutes	3,656.32		Operational team to install	November

Quick Bids 2020-2021				Start Date
9961087	Ingram Crescent	To place a wooden litter bin in the rose garden	Discussed and voted upon on the ICRA annual general meeting on 4th March 2020. Minutes on file.	TBC
9961088	Ingram Crescent	An assessment by an apple tree expert of the apple tree just to the south west of the entrance to 13-18 Jordan Court.  Last year it showed signs of ill health. The residents have requested that it is assessed by an apple tree expert with a view to pruning any diseased/rotten branches to restore it to its former health. If it is past saving, then they have requested that it is cut down and removed with a view to replacing it with another Sussex apple tree.	Discussed and voted upon on the ICRA annual general meeting on 4th March 2020. Minutes on file.	TBC
9961094	Ingram Crescent	A garden bench/seat in Jordan Court Many of the residents in Jordan Court are elderly and/or physically disabled. If they are waiting for a taxi or relative/friend to pick them up, there is nowhere to sit unless they use the wall, which they are understandably reluctant to do. This car park area also serves the residents of Sanders House Senior Housing who would also benefit. The seat could also be used as a social spot for a chat on a sunny day. Standard garden benches have a seat height of approx. 430mm, which is too low for elderly users or those with mobility issues. We have sourced a more appropriate height seat from Outwoodcare Ltd. The standard height of this 2-seater garden bench/seat is 480mm.  The picture below illustrates the height difference with a standard 430mm bench on the left and the 480mm one on the right.	Discussed and voted upon on the ICRA annual general meeting on 4th March 2020. Minutes on file.
9961096	North Portslade	This bid is for a new shed to replace the shed damaged during storm Dennis. The shed is from Travis Perkins and is a Shiplap (Tongue and Groove) shed which is better quality and a lot stronger which is required as it’s quite clear that our garden becomes a wind tunnel This is the Travis Perkins product number 567367 And the cost is £985.52	Discussed and agreed at meeting as part of large garden development project.	TBC
9961098	Philip Court	This bid is for 4 bookshelves and 1 sideboard to be installed and built in the communal lounge room at Philip Court. Bookcases x4 - Argos White 609/2122 @ £34.99 and Sideboard x1 Argos White 4518062 @ £235.00	Minutes of meeting and consultation evidence on file
9961100	Sanders House	Install two additional handrails, on the right hand side and left hand side of the steps, leading down to the main front doors of Sanders House. The handrails will offer additional support to tenants and visitors with disability and mobility problems who choose to use the steps rather than the ramp access.	Minutes of meeting on file	TBC
9973945	Wickhurst Rise	SEPT QB: 3 Part Bid, Part 1 - New door mats, Part 2 - Saloon style gates, Part 3 - Supply og gardening equipment		TBC